Every leader, although facing unique challenges in fulfilling their role, shares with their peers a fundamental need: to maintain a posture of influence and clear communication, even in the most complex situations.

In this context, generative artificial intelligence is proving to be a valuable ally. Not only can it improve the impact of written communications, but it also accelerates the transmission of critical information, thus strengthening cohesion and understanding within teams.

However, many leaders still hesitate to adopt these tools, often due to a lack of time or pressure from deadlines. However, it is possible to start gently by integrating AI through daily micro-practices. Tools like Microsoft Copilot or ChatGPT are perfectly suited for this purpose. Here’s how to use them effectively in your routine.

 

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Les 30 secondes OPP : Une méthode de délégation efficace

The "30-second OPP" method allows you to delegate a task efficiently using AI. The concept is simple: in less than thirty seconds, you can provide your AI assistant with the key elements of your message by focusing on three main aspects:

Goal: It is the specific result you want to achieve.

Concerns: You identify the elements that concern you, as well as the critical factors that will determine success or failure. This information will help your collaborator anticipate potential problems and focus on what is truly important to succeed.

Priorities: You specify the aspects of the task that are most important and should be prioritized. This allows your collaborator to prioritize their work and allocate resources optimally.

These three elements are enough for your AI assistant to rephrase your message into an impactful text, ready to be communicated to your collaborator.

 

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La formule 10.10.80 : vers une communication collaborative

The 10.10.80 formula is designed for leaders who want to foster constructive exchanges with their team members rather than simply giving directives. It emphasizes active listening and inclusion by structuring messages in a way that makes them more collaborative.

How does it work

• 10% to express your point of view: At the beginning of your message, you briefly share your opinion or perspective on the situation. This helps frame the discussion and provide direction without monopolizing the communication space.
• 10% to clarify your priorities and demands: Next, you specify what is important to you in this situation, as well as the expectations or actions you want to see carried out. This guides your collaborators by clearly indicating the priorities.
• 80% to formulate your questions and gather informations: The majority of the message is dedicated to asking open-ended questions and soliciting feedback or ideas from your collaborators. This shows that you value their opinion and are ready to listen to and incorporate their perspectives.

 

The AI assistant, trained in this approach, can help you write more inclusive messages and foster a more collaborative work dynamic. By using this formula, you encourage two-way communication, where collaborators feel heard and involved in decision-making.

 

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La méthode « Punch in / Punch-out » : pour une communication percutante

The "Punch In / Punch Out" method ensures that your communication is not only accurate but also impactful and tailored to your audience. This approach relies on a thorough analysis of your text by an AI assistant, ensuring it meets all linguistic and communicative requirements.

The AI will examine your text from six different angles:

• Grammatical : Ensure that the text adheres to grammar rules. This includes proper use of verb tenses, agreements, articles, etc.
• Spelling: Search for and correct spelling mistakes to ensure a flawless text.
• Syntactic: Analyze the sentence structure to ensure they are clear and well-constructed, making it easier to understand.
• Semantic: S’assurer que le texte transmet bien les idées et les concepts que vous voulez exprimer. Il s’agit de vérifier que les mots choisis sont utilisés correctement et que leur sens est bien adapté au contexte.
• Pragmatic: Ensure that the text is appropriate for the context in which it will be used, taking into account the audience, purpose, and tone. The language should be relevant and effective in achieving the desired outcome.
• Stylistic: Analyze the style of the text to ensure it is consistent and suitable for the intended message. This includes tone, formality, word choice, and overall readability, making sure the style aligns with the goals and audience expectations.

 

Using the "Punch in / Punch out" method, your AI assistant performs an in-depth analysis of the text to ensure that it is not only technically correct but also has the desired impact on the recipient. This multidimensional approach ensures that every aspect of the message is optimized to maximize its effectiveness.

 

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Adopting these Micropractices

To integrate these micropractices into your daily routine, here are some key steps:

• Identify your needs and remember that your AI assistant is here to support you.
• Put into practice one of these three micropractices with a recent written communication, or why not all three.
• Set a trigger that will remind you to regularly use your AI assistant.
• Evaluate your progress by gathering feedback from those around you and tracking improvements over time.

 

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Generative AI represents a highly valuable opportunity to enhance the impact of your written communications, a key asset to strengthen your influence as a leader.

Feel free to share your experience with us; we are here to support you in this process.